E-Discovery and ESI Processing

Avansic transforms raw data into useful and defensible ESI through a variety of industry-standard tools and technologies to ensure that clients receive the most effective results for the most economical price. Avansic uses a variety of industry-standard tools and technologies during preservation, processing and production to ensure that clients receive the superior results for the most economical price.

The following represents Avansic's stages of ESI Processing:

Avansic’s experts are here to help you manage your e-discovery project from end to end. We provide expertise in every area of ESI processing, including case assessment, filtering, culling, conversion, and production. Avansic also has substantial experience in performing one or more of the steps as a part of a larger litigation team, and our commitment to quality and customer service ensures that we can work seamlessly with additional parties or vendors. Avansic is equally comfortable providing end-to-end services or any particular phase of the project.

For projects that require preservation and collection, Avansic can help – please visit the Data Preservation page for more information.

Processing and Filtering

The goal of ESI processing is to decrease a document set in a defensible manner. For a typical processing project, automated filters are applied to the data set to eliminate operating system and other non-user-generated data (otherwise known as “de-NISTing”). A data set is further narrowed by applying search terms, phrases, concepts, date ranges, data locations, and other client-specified factors. Note that Avansic’s gigabyte charge for processing begins after this step – initial data set size is only determined after de-NISTing.

Duplicate documents can be removed from either the entire case or from a particular custodian; this process eliminates files with the same content. Processing and de-duplicating an email set is significantly more complicated and requires expertise. Avansic typically de-duplicates email using email server tags or a combination of metadata fields within an email (i.e., to and from). Note that Avansic uses defensible de-duplication and filtering techniques – some programs have error rates close to 40%.

The resulting data set is ready for production, conversion or review.

Avansic maintains a team of researchers ready to provide solutions for any unique processing projects and challenges – their expertise has allowed many of our clients to enjoy more effective and efficient projects. This includes specialists for Apple OSX, SharePoint, DropBox, Lotus Notes, NSF Files, Groupwise, Android and many other data formats.

When processing for digital forensics, a licensed examiner will work with you to find the specific data of interest. Digital forensics is particularly helpful if there are a large number of unknowns, if the person of interest is technology savvy, or technological complexities exist – please visit the Digital Forensics page for more information.

Review and Analysis

Avansic works with you to ensure that only the most relevant data is included for review. For more information on XERA and Avansic’s online review offerings - please visit the Online Review page for more information.

Avansic offers the Brainspace Discovery to assist with visualizing large document sets and performing advanced analytics. This can be used alongside XERA (or any review platform) for predictive coding, concept clustering and many other machine learning workflows. For further information and a demonstration of Brainspace - please visit the Online Review page for more information.

Please call us at 918-856-5337 for a live demonstration of XERA or Brainspace Discovery.

Data Exports and Production

There are three considerations for the export of a document set: the format, the method of delivery, and the receiving party (opposing party, clients, other experts, or other parties to the litigation).

Attorneys have a number of options when choosing the format of their production set, but most opt to receive a loadfile or TIFF files; native files, and PDF documents are also available. Consider that when converting to TIFF or PDF format, care should be taken with complex documents (such as Excel spreadsheets) in order to avoid generating thousands of undesired pages.

Avansic can endorse a production set with Bates numbers, confidential or privilege stamps, or any other identifying information during the production phase.

Depending on the size of the production set, documents can be delivered online (through a repository or secure file transfer) or via DVDs or hard drives. Data size and transfer speeds help determine which of these methods is the most efficient.

Avansic provides a free demonstration of Xera, which presents an ideal way to easily review documents from anywhere. This online review tool is user-friendly and only requires an internet connection and a web browser. Visit Avansic's Online Review page for more information.

Call a project manager at (888) 808-0337 for a free consultation about any aspect of the e-discovery process.